Privacy Policy
This Privacy Policy explains how OpenFundBook (“we”, “us”, “our”) collects, uses, shares, and protects your information when you use our website and services, including community/event accounting tools made available at openfundbook.com (the “Service”).
1) Who We Are & Contact
HAYAK GLOBAL SERVICE L L P
60/43, 3rd Floor, JC Chamber, Building No V8,
Panampilly Nagar, Kochi, Kerala, India. PIN 682036
Phone: +91 9072611700
Email: info@openfundbook.com
2) Information We Collect
- Account data: name, email, phone, password hash, role (e.g., superadmin, community admin, treasurer, auditor, member).
- Community & event data: community name, type, contact details; events’ titles, purposes, dates.
- Member records: member names and optional contact details as added by community admins.
- Financial entries: contributions and expenses (amounts, dates, method, reference numbers, notes). We do not store full payment instrument details.
- Log & usage data: IP address, device/browser info, timestamps, pages/actions, audit logs.
- Attachments (optional): files or bill images you upload for record-keeping.
- Public report links: tokens used for read-only sharing of event statements.
3) How We Use Information
- Provide and operate the Service (authentication, role-based access, ledgers, reporting).
- Maintain integrity and traceability of records (audit logs, HMAC checks).
- Communicate with you (service messages, security alerts, support).
- Improve performance, reliability, and user experience.
- Detect, prevent, and address security or abuse.
- Comply with legal obligations and enforce our Terms of Use.
4) Legal Bases (where applicable)
If data protection laws require a legal basis (e.g., GDPR), we rely on:
- Contract: to deliver the Service you or your community requested.
- Legitimate interests: to secure, operate, and improve the Service.
- Consent: for specific optional features (e.g., public links) where required.
- Legal obligation: to meet applicable laws and regulations.
6) International Transfers
Your information may be processed in countries other than your own. Where required, we implement appropriate safeguards (e.g., contractual clauses) to protect your data during cross-border transfers.
7) Security
We use technical and organizational measures to protect data (encryption in transit, role-based access, hashing, audit logs). No system is completely secure; keep your credentials safe and notify us of any suspected compromise.
8) Data Retention
We retain information for as long as needed to provide the Service, resolve disputes, meet legal obligations, and enforce agreements. Communities may request export or deletion of certain content in accordance with law and our retention practices.
9) Your Rights
Depending on your location, you may have rights to access, correct, delete, restrict, or object to processing of your personal data, and to data portability. You can exercise rights by contacting us at info@openfundbook.com. We may need to verify your identity and coordinate with your community admin.
11) Children’s Privacy
The Service is not directed to children under the age required by local law for valid consent. If you believe a child has provided personal data, please contact us so we can take appropriate action.
12) Changes to this Policy
We may update this Policy from time to time. We will post the updated version with a new “Effective date.” Your continued use of the Service means you accept the changes.
13) How to Contact Us
Email: info@openfundbook.com
Phone: +91 9072611700
This document is a general template and may not cover every jurisdictional requirement. Please consult legal counsel to tailor it to your needs.